Annual General Meeting - Minutes

West County Hotel, Ennis
Saturday 20th October 2001

Attendance: P.J Smyth, Jacinta O'Brien, Karen Murphy, John Michael Porter, Deirdre Ni Loingsigh, Patricia Leader, Michael Darmody, Ger Halbert, John Halbert, Maire McCallion, Mary O'Flaherty, Una Moynihan, Pat Condon, Carolyn Brown, Gill Crinion, Maeve Martin, Ger Murphy, Bernie Carroll, Brigid McKeever, Jean O'Donovan, Anne Murray Donnelly, Valerie Shannan, Donal O'Dowd, Ber O'Connor, Justin Arnold, Catherine Owens, Louise Tallon Executive Members Bronagh Delany, Neasa Fahy O'Donnell, Michael Glynn, Sinead Luttrell, Ciaran MacDonncha, Margaret Moroney, Regina O'Reilly

Apologies: Pat Duffy, Pat Mulcair, Maura O'Sullivan Ryan, Jackie Lehane (Student Rep 2000)
No quorum- Meeting adjourned to reconvene in 3 minutes
Proposed Jean O'Donovan
Seconded Ann Murray Donnelly

1. Election of 2 Tellers and 1 Returning Officer

1.1 Tellers

1. Ger Halbert
Proposed: Mick Glynn
Seconded: Ger Murphy

2. Gillian Cronin
Proposed Mick Glynn
Seconded:Ger Murph

1.2 Returning Officer

1. Michael Darmody
Proposed: Mick Glynn
Seconded: John Halbert

2. Standing Orders

2.1 Standing Orders adopted
Proposed: Mick Glynn
Seconded: Ger Murphy

3. Minutes of 2000 Annual General Meeting

3.1 Minutes read and adopted
Proposed: Mick Glynn
Seconded: Patricia Leader

4. Matters Arising

4.1 No Matters arising

5. Correspondence

5.1 Apologies from Pat Duffy, Pat Mulcair and Maura O'Sullivan Ryan.

6. Treasurer's Report

6.1 Co presented by Margaret Moroney and Sinead Luttrell, Sinead dealing with the finance directly related to in-service
6.2 In relation to excess of expenditure over income £8,427 should read £7,427.
6.3 In reference to 'Transfer from NCEF' this amount includes £2,500 from the previous year. This years transfer amount is £3,978.
6.4 The cost for printing of journal is for the two issues produced this year.
6.5 2000 Hotel conference amount should be £9,542 not £10,542.
6.6 Expenditure total should read £31,550
6.7 A number of questions were asked in relation in-service :-

(A) Can the department (i.e. the Sports Council that replaced Cospoir) finance the association as previously supported by Cospoir.
(B) What are other associations doing for finances?
(C) When will the association receive the outstanding monies due for last year's in-service?
(D) Within what period of time on completion of in-service courses do teachers get paid?
(E) Is the way our account year runs a problem?
(F) Is there a better time to organise our in-services? e.g. only before Christmas.
(G) Is the conference a millstone? Maybe if it was removed then the drain on our resources would also be removed

Answers & Recommendations

(A) The association does not fulfil the criteria set down by the sports council that would qualify us for their financial support.
(B) The association is unique in relation to the type of funding it receives.
(C) Unknown when the association will receive monies due for in-services already delivered.
(D) Not longer than 6 months
(E) It would appear because of our accounts year that we are making a profit, but we are not.
(F) Last year this did occur and we are still waiting to receive £9,000.
(G) We cannot run a conference of this stature again until we are certain of our membership and sponsorship.

The accounts outlined come to highlight the serious condition of the associations financial standing and how serious it could become if the NCEF monies were not being received.
In reference to point (G) it was pointed out that the resources of the committee is an issue, the majority of the time is taken up with organising and preparing for the conference, and other pressing issues are not being addressed.

Suggestions from the floor in relation to conference, membership and journal publications

1. In-service and AGM
2. One day symposium
3. Conference run in conjunction with another group
4. An A4 style newsletter might replace the glossy style journals, and that these newsletters would be produced on a more frequent basis
5. The journal should be kept because it looks professional and contains quality information that keeps members in touch and may encourage new membership
6. Encourage student membership by providing guest speakers who would deliver presentations of interest.
7. Membership is good income for the association, finding ways of increasing our membership should be a priority and the maintenance of members through developing greater members links - increased in-service provision, regular publications, continued update of website and communications with members.

7. President's Address

7.1 Michael Glynn has resigned as president of the association after two years in office , due to school commitments.

8. Election of Officers

8.1 The president recommended that the positions on the executive Committee be filled at the AGM rather than leaving it to the executive to co-opt members.

8.2 President

Ciaran MacDonncha Proposed: Sean O'Callaghan Seconded: Anne Murray Donnelly
Vice President
Margaret Moroney Proposed: Anne Murray Donnelly Seconded: Jean O'Donovan
Secretary Regina O'Reilly Proposed: Jean O'Donovan Seconded: Gillian Crinion

Executive Officers

1. Bronagh Delany Proposed: Una Moynihan Seconded: Jean O'Donovan
2. Neasa Fahy O'Donnell Proposed: Patricia Leader Seconded: Karen Murphy
3. Bernie Carroll Proposed: Brigid McKeever Seconded: Phyllis Farrell
4. Phyllis Farrell Proposed: Brigid McKeever Seconded: Louise Tallon
5. Pat Condon Proposed: Una Moynihan Seconded: Bernie Carroll
6. Michael Glynn Proposed: Sean O'Callaghan Seconded: John Halbert

Sean O'Callaghan and Donal O'Dowd were proposed but are unable to take a position on the committee at present.
Ger Halbert suggested that the executive committee's names and a line describing each directorship be sent into the Irish teacher's magazines.

9. Motions Notified

9.1 Adoption of the mission statement of the Physical education association of Ireland
9.2 That this AGM adopt in full the revised Strategy Document of the PEAI.
9.3 That this AGM adopt the proposed Strategy for the Development of Physical Education in Ireland. Education in Ireland.
9.4 Proposed Mission statement was adjusted and now reads "To promote physical education as an integral part of a balanced lifestyle" This statement was voted on and accepted by the members.
9.5 Second motion to adopt the strategic plan as a whole.
The motion was adjusted by adding a time frame, after which the strategic plan would be reviewed. The motion now reads Adoption of the strategic plan 2001-2004 in its entirety.
This motion was voted on by the members and accepted
The third motion was withdrawn.

10. Changes to Articles / Memorandum of association

10.1 No changes

11. A.O.B

11.1 Una Moynihan thanked the executive for their work throughout the year.

11.2 Ciaran commended and thanked Mick for his high profiling of the P.E.A.I.

A.G.M brought to a close.